Operations & automation
The routine work, done before you sit down
An Operations teammate who sorts your inbox, preps your meetings, turns notes into tasks and writes the weekly report. A Workflow Designer who turns “we should automate that” into a schedule that runs. You get your mornings back — and nothing is sent without you.
Tuesday, 8:00 · Operations
Your daily brief
- 4 meetings today — first at 9:30 with Acme
- 3 emails need you: a contract question, two customer replies drafted
- 2 tasks created from yesterday’s meeting notes
- 1 follow-up drafted: the invoice you sent last Thursday
Sound familiar?
Today, without it
- The first hour of the day goes to email
- Action items from meetings live in someone’s notebook
- The weekly report is a Friday afternoon of copy and paste
- Follow-ups slip because nobody remembers who replied
- Finding a time for five people takes twelve messages
With your Fastautonomi team
- A daily brief and a triaged inbox, with replies drafted
- Every action item becomes a task, traced to the notes
- The report writes itself — and every number is re-checked
- Unanswered emails get a follow-up drafted after a few days
- The earliest free slot, held on your calendar with an agenda
Routines, ready to switch on
Pick one, set when it runs, and the Operations teammate takes it from there.
Daily brief
Each morning: today’s calendar, a short overview and the unread mail that matters — as one notification.
Inbox triage
Sorts unread email into your categories, labels it, drafts replies where one is needed and creates tasks for action emails.
Meeting notes → tasks
Reads your notes and creates a task for each action item, with the exact sentence it came from.
Follow-up reminders
Finds emails you sent that got no reply and drafts a polite follow-up for each.
Weekly report
Reads your metrics from Google Sheets, writes a report doc with commentary, and re-checks every number.
Meeting prep
A Google Doc before your day starts: for each meeting, recent email with attendees, the agenda and talking points.
Schedule a meeting
Finds the earliest time inside working hours when everyone is free and holds it on your calendar.
Organize Drive files
Renames and files documents by your pattern and logs each one in an index sheet. Nothing is deleted or shared.
Form responses → tasks
Turns new Google Forms responses into tasks, and flags rows that are missing a required answer.
Google Workspace routines are in early access.
How a routine runs
- 1
Choose a routine
From the list above, or describe your own to the Workflow Designer in plain words.
- 2
Set the schedule
Once, daily, on weekdays, on custom days — at a time in your timezone — or right after another workflow finishes.
- 3
It runs inside its limits
Each run can use only the actions its job needs. Emails, web pages and documents are treated as untrusted data.
- 4
Checked against reality
After each run the result is re-read from the source — calendar, sheet, inbox — before it counts as done.
- 5
Anything risky waits
Sending, sharing or deleting needs your approval. Drafts stay drafts.
- 6
You hear about it
In the app, by push notification on your phone, or by email — whichever you prefer.
Built in for every team
Reminders on your board
Overdue, due today or due soon — filtered by assignee, priority and sprint, sent as a digest or one per task.
Notifications everywhere
An installable app with push notifications, plus email — de-duplicated, so nobody is pinged twice.
Workflows with chains
“When the weekly report finishes, run the team reminder.” Chains wait without queuing anything.
Working hours
A teammate starts work only during the hours you set. Running work is never cut off.
Ask in plain words
Chat with Operations directly: “Remind me every weekday at 9 about tasks in PR Review” — and it sets it up.
A budget that holds
Every AI call is metered; a monthly budget stops new work before it’s crossed.
The experts on this team
Each one ships with the skills of the job — and you can add your own.
Operations
Reminders, meetings, reports and the inbox — off your plate.
Hands youDaily briefs, triaged inboxes, weekly reports, reminders
- Reliable routines
- Reminder automations
- Google Workspace automations
- Meetings that lead to action
Workflow Designer
Designs automations and keeps them running.
Hands youWorkflows on a schedule — and a diagnosis when one fails
- Finding what to automate
- Designing automations
- Diagnosing runs
What this would cost to staff
An executive assistant, compared with an AI operations team.
Hiring these roles
- 1× Operations / executive assistantUS median $76,590 / year + benefits$9,118
People, per month$9,118
Plus about $5,475 to recruit them and ~6 weeks per role before anyone starts.
The same roles on Fastautonomi
$49 / month
Starter plan · starts in two minutes
It pays for itself if the team takes on 0.5% of that work.
AI teammates take on well-defined work and you review what they deliver — they aren’t a one-for-one replacement for experienced people. Salaries: U.S. Bureau of Labor Statistics, May 2025 medians; benefits and payroll costs add ~30% (BLS). Hiring: SHRM 2025.
Questions
Will it send emails on my behalf?
No. Inbox triage and follow-ups write drafts in Gmail — you read and send them. Scheduling adds a tentative hold to your calendar and emails no one. Anything that sends, shares or deletes needs your approval.
What does it need access to?
Only what a routine uses. Google access is granted per service (Gmail, Calendar, Drive, Docs, Sheets) when you first turn on a routine that needs it, and you can disconnect at any time. The AI never receives your Google credentials — calls go through Fastautonomi’s gateway, limited to that routine’s actions.
How does it know it got things right?
Every routine is checked after it runs by re-reading the real state: the events are really on the calendar, the numbers in the report match the sheet, every task traces back to a sentence in the notes.
Can I set up my own automations?
Yes. Describe what you want to the Workflow Designer — “every Monday at 9, remind the team about overdue tasks in the sprint” — and it builds the workflow and schedule, and tells you why if a run ever fails.
Keep exploring
The AI team →
Experts in every role, a Lead that routes, skills and working hours.
Engineering →
From a task on your board to a reviewed pull request.
Product & delivery →
Specs, stories, a clean backlog and sprints that plan themselves.
Content & marketing →
Positioning, SEO and articles drafted, edited and ready to publish.
Virtual office →
Watch work live; calls and meetings for your people.
Control & safety →
Guardrails built into how it works.
Get tomorrow morning back.
Start free and switch on your first routine in a few minutes.